About the Mayes County Court Clerk
Sarah Wallace serves as the Mayes County Court Clerk. The office sits inside the Mayes County Courthouse at One Court Place in Pryor. Her primary job is simple to state. She records, files, and keeps the permanent records of District Court proceedings. That role makes the Court Clerk the main custodian of court files in the county.
The office answers to the state, not just the county. It is accountable to the Oklahoma Court Administrator's Office and to the Oklahoma Supreme Court. Staff handle case files, collect money owed to the court, and issue a set of local licenses. Most visitors come for a copy of a case document, a marriage license, or help finding an older file.
Mayes County Court Clerk
Clerk: Sarah Wallace
One Court Place, Suite 200
Pryor, OK 74361
918-825-2185
Hours: 9:00 to 5:00, open at noon
Court Clerk Duties in Mayes County
The Court Clerk touches almost every kind of state case in the county. The office works with the civil, probate, juvenile, domestic relations, and small claims divisions of the District Court. Each filing is logged, stored, and made part of the permanent record. The clerk also collects fees and court costs, then deposits that money into the court fund.
The day-to-day work covers more than paperwork. Below are the core duties the office carries out.
- Record, file, and keep permanent District Court records.
- Manage civil, probate, juvenile, domestic relations, and small claims files.
- Issue marriage, beverage, and certain other licenses.
- Collect license fees and payments for fines and court costs.
- Deposit collected money into the court fund.
Note: The Court Clerk keeps court case files, while a separate County Clerk keeps land and county board records in another suite of the same building.
Mayes County Court Clerk Licenses
The Court Clerk issues licenses beyond court paperwork. The office handles marriage licenses, beverage licenses, and certain other licenses set by state law. Passport services run through the office by appointment. For a marriage license, the couple applies at the clerk's counter rather than at the county land-record office.
Marriage and divorce records both connect to this office. Marriage licenses are issued and filed here, and divorce files live in the District Court the clerk serves. A closer look at how those records work sits on the Mayes County marriage and divorce records page. For exact identification rules, age limits, and current fees, call the clerk before you visit.
Searching Mayes County Court Records
Most case lookups start online. The official Court Clerk page links a tool called "Search Court Records," which opens the On Demand Court Records (ODCR) portal. ODCR searches Oklahoma District Courts, and Mayes County appears in its court dropdown. The system supports secure online payments for many cases.
A second statewide tool is the Oklahoma State Courts Network (OSCN) docket site. OSCN offers a case-number lookup and docket reports for Mayes County District Court. Both tools are free. The clerk's counter remains the fallback for older files, sealed-record questions, and documents that show as available only at the office.
The online docket is a convenience, not the certified file. A walkthrough of both portals and what a result shows lives on the Mayes County court records page.
Note: Under Court of Criminal Appeals Rule 2.6, the online case search is a public convenience, and the official case file held by the clerk controls if the two ever differ.
How to Request a Certified Copy
A certified copy is a court document stamped as a true copy of the file. Courts, agencies, and many banks accept only certified copies for legal use. An uncertified printout from an online docket does not carry that weight. The Court Clerk is the office that certifies copies of Mayes County District Court records.
No online request form exists for court copies, so plan to reach the office directly. Follow these steps.
- Find the case number through ODCR, OSCN, or by calling the clerk.
- Write down the party names and the case year.
- Contact the Court Clerk by phone, in person, or by mail to Suite 200.
- Tell staff the document type and how many copies you need.
- Pay the required fee, then pick up the copy or wait for mail delivery.
Mayes County Records Request Fields
The office does not post a public web form for court copies. Requests come by phone, in person at Suite 200, or by mail. Having the right details ready speeds the work and helps staff pull the correct file. The table below lists what to provide when you ask for a copy.
| Field | Required | Notes |
|---|---|---|
| Case Number | Helpful | Speeds the search; find it on ODCR or OSCN. |
| Party Names | Yes | Use last name first if the number is unknown. |
| Case Year | Yes | The filing year narrows older files. |
| Copy Type | Yes | State plain copy or certified copy. |
| Number of Copies | Yes | Each copy may carry a per-page fee. |
| Photo ID | Often | Some records limit release to named persons. |
| Contact Info | Yes | Mailing address for copies sent by mail. |
Mayes County Court Clerk Fees
The Court Clerk collects license fees, fines, and court costs, then deposits the money into the court fund. Filing fees and copy charges are set by state law and court rule. The county does not publish a full court-copy price list on its local pages. Instead, the county fee page points to the statewide fee and bond schedules.
Because a county-specific court-copy fee was not located, confirm the current amount with the office before you pay. The Mayes County fee page links the OSCN fee and bond schedule for court costs. A quick call to 918-825-2185 gives the exact charge for the copy you want.
Important: Certified copies are required for legal filings and official use, while an online docket printout is not accepted as a certified court record.
Fines and Court Costs in Mayes County
Money flows through the Court Clerk in two main ways. The office takes in license fees, and it collects fines and court costs ordered in cases. Both go into the court fund the clerk manages. ODCR supports secure online payment for many Mayes County cases, which lets people pay without a trip to the counter.
Court costs can be more than a single charge. A criminal case file may show separate line items for the cost of incarceration, a collections fee, and a running balance due. Some defendants pay on an installment schedule the court sets. The docket lists each amount and notes whether a balance remains. For the current total owed on a case, the Court Clerk can confirm the figure.
Court Clerk vs County Clerk
Mayes County splits its records between two offices, and the names look alike. The Court Clerk keeps court case files. The County Clerk, a separate office, keeps land and county records. Brittany True-Howard serves as County Clerk from One Court Place, Suite 120, and the office can be reached at 918-825-2426.
The County Clerk acts as registrar of deeds and keeps a judgment docket where District Court orders against real property are entered. The office reviews claims, prepares warrants for payment, and keeps a copy-fee list for open records. It also serves as secretary to county boards, posting agendas and recording proceedings, and it undergoes an annual check by the State Auditor. Those land-record and board duties fall under the Oklahoma Open Records Act. For court cases, you still want the Court Clerk.
The fees below are the County Clerk land-record recording charges, drawn from the county fee page. They are not court-copy fees. They are shown here only to mark the line between the two offices, since visitors often confuse them.
| County Clerk Land Record Item | Fee |
|---|---|
| Documentary stamp tax (Title 68 § 3201) | $0.75 per $500 of value |
| Preservation fee | $10 per document |
| First page, deeds and mortgages | $25 |
| Additional non-conforming page | $10 |
| Certifying a document | $1 |
| Recording mark or brand and certificate | $1 |
| Photographic copies of records | $1 per page |
| Plat, one block or less | $10 |
| Plat, more than one block | $25 |
| Federal tax lien | $10 plus $10 preservation |
The Open Records Act, found at 51 O.S. Sections 24A.1 to 24A.32, lets the public inspect and copy government records unless a statute makes them confidential. The full text sits in the official Oklahoma statutes browser. Land-record details come from the Mayes County County Clerk page.
Note: A judgment docket entry at the County Clerk reflects a District Court order on real property, so it is a land record rather than a general court case file.